Privacy and cookie policy
GDPR Privacy Notice for Users
- Introduction:
Welcome to Working Teachers’ Privacy Notice for Users. A Privacy Notice refers to a publicly accessible, externally facing statement to data subjects, in this case, ‘users of our services’, letting them know how we, as an organisation, handle their personal data. A privacy notice differs from a privacy policy, which is an internally facing document which seeks to explain to an organisation’s employees how their company manages data and their responsibilities for ensuring data compliance while working there.
At Working Teachers Ltd, we are committed to protecting and respecting your privacy and personal data in compliance with the United Kingdom General Data Protection Regulation (“GDPR”) and all other mandatory laws and regulations of the United Kingdom.
This Privacy Notice for Users of our services is displayed on our website and contains all the information you need to know about how and why we collect, use, process, store, transfer personal data about you and how we keep your data safe. It also explains your privacy rights and obligations, in relation to your data, and how the law protects you.
All our employees are aware of all their obligations and protocols when processing your data under the GDPR.
- What is GDPR?
The General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information from individuals by organisations, businesses or the government. The GDPR aims to allow individuals more control over their personal data and make clear to organisations that they have a responsibility to protect the data that they have access to.
In this case, the term ‘data subjects’ refers to users of Working Teachers’ services, and ‘personal data’ is any information that can be used to identify the data subject. For example, a name, email or a phone number.
The ‘Data Controller’ is the entity that decides how and what personal data is processed. In this case, Working Teachers is the data controller.
‘Data Processing’ refers to any action that can be performed on the personal data, such as collecting, recording, organising, storing, using, and erasing.
- Data Subjects:
The individuals from whom we may gather and use data can include:
- Users of our services;
- Users of our website;
- Business and client contacts;
- Customers;
- Regulators;
- Prospective candidates;
- Candidates;
- Third parties connected to our customers; and
- Any other people that the organisation has a relationship with or may need to contact.
This Privacy Notice applies to all our Users and all Personal data processed at any time by us.
You must not use Working Teachers Ltd unless you are aged 16 or older. If you are under 16 you must not use our website or services. Our services, including our website, are not intended for children, and we do not knowingly collect data relating to children.
4. Our responsibilities
At Working Teachers, we are committed to protecting the privacy and security of your data in accordance with the General Data Protection Regulation (GDPR) and relevant UK law. We want our users to know that their private information is as safe as possible in our hands, and that we will always be open and honest about how it will be used.
Our responsibilities include:
- Ensure that all processing of personal data is governed by one of the legal bases laid out in the GDPR;
- Implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk associated with the processing of personal data;
- Responding to requests for exercising the data subject’s rights;
- Allow for audits when necessary, including inspections, conducted by appropriately qualified auditors as requested specifically by the directors.
If any user would like further information on any data (specific to data which includes their identity), what happens to it, how long its stored or would like to access, correct or erase any part or whole of their data (including opting out of any emails from us) please get in touch on our general email address.
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances (see how to make a subject access request on gov.uk).
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- Reasons for holding your data
Under the GDPR, we need to have a legal basis for processing your data. We will only use your personal data when the law allows us to. We will never process your data without a legal basis for doing so and it is for a related purpose. There are different types of lawful basis for processing that data (detailed below):
- Where we need it to perform our contractual obligations. We may require certain information from you in order to fulfil our contractual obligations and provide you with the promised service. This can include your contact details, DOB, PAYE, salary and pensions details, medical information and criminal records.
- Where we need it to comply with a legal obligation or satisfy legal compliance. We may be required by law to collect and process certain types of data, such as fraudulent activity or other illegal actions;
- Where it is necessary for our legitimate interests (or those of a third party) as part of running our business, and where your interests and fundamental rights do not override those interests. Examples could be your address, so that we know where to deliver something to, or your name, so that we have a record of who to contact moving forwards.
- Where we need it to protect your vital interests or someone else’s;
- Where it is needed in the public interest; and
- Where consent has been provided. If none of the above reasons apply, users can be asked for their consent for their data to be collected. This means that there are certain situations which allow us to collect your personal data by your consent, such as when you fill in our website contact form.
You are able to remove your consent at any time by contacting us.
If you would like more information on any aspect of our Privacy policy and GDPR compliance please get in touch on our general email address.
Our cookie policy
We only store functional cookies (required for basic website functionality) and those which are needed to improve user experience. Cookies may be used to remember preferences or enable certain features. This policy may change in time but you will then be prompted with a choice and to give consent or decline. Nov 2023.
By using this website users consent to the existing cookies.